Our flagship project was completed for a leading global pharmaceutical company in concert with one of the world's largest technology consulting firms.
The Challenge
The Company had just finished the development and implementation of a PeopleSoft® intranet portal for its Worldwide HR Group and made the decision to deploy DocumentumTM as its back-end document management system.
The company's HR intranet content was distributed on two U.S. separate sites with more than 10,000 pages of content in a variety of static (Cold Fusion®, ASP and flat HTML formats as well as Microsoft® Office and Adobe® .PDF documents), unstructured (no standardized templates, limited and inconsistently applied metadata) pages with a mix of active and outdated content.
Results
Over the course of three months, the following tasks were accomplished:
| Requirements |
Inventory |
- Gathered relevant guidelines for data conversion, Documentum-specific elements and company-specific attributes
- Customized and set up tools for two phases, each with separate content and unique taxonomies; developed XML and XSL templates from provided HTML templatess
- Trained Subject Matter Experts and client stakeholders
|
- Created an inventory of each page and all hyperlinks within each page for both sites (almost 72,000 items) using our proprietary application
- Extracted existing metadata within each document
- Identified more than 3,100 pages of active, or "live", content and stored all inventory information in a custom database
|
| Refinement |
Transition |
- Added, reviewed and edited metadata for each page including:
- Title & Description
- Keywords
- Created & modified dates
- Country & Language
- XML template
- Content owner
- Content type & category
- Security parameters
- Taxonomy
- Other defined attributes
- Verified all hyperlinks and ensured they were inventoried
|
- Migrated data and selected graphics into new templates manually while incorporating additional elements, such as related links
- Ensured that links were recoded to new formats with taxonomy changes
- Reviewed and replaced legacy site name and links with portal reference
- Eliminated unnecessary code & delivered the final XML files
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